1. Home Preparation
a. Arrange Landscaping Maintenance.
b. File Registration Form with Pima County Assessor.
c. Find a reliable cleaning service.
d. Find a reliable handyman or maintenance person.
e. Make sure all maintenance projects are completed prior to rental.
f. Create an inventory of items in your rental.
g. Research and purchase an insurance policy for rental homes.
h. Create a maintenance list.
i. Create an Owner’s Lockout closet.
j. If a golf cart is included in rental obtain separate insurance for the cart.
2. Review POA Rental Property Information
3.
Review Quail Creek Property Owners Association
Rules
Renter Requirements (Article 12).
Read
Quail Creek Declaration of Covenants, Conditions and Restrictions (POA Website,
Homeowners, Governing Documents)
Article 13.5.3
Housing for Older Persons
Article 4.2.32 Leases
4. Review Arizona Rental Laws.
Residential Landlord & Tenant Act
5.
Review Sahuarita Sales Tax: Article 3.05.445 - Rental, leasing, and
licensing for use of real property.
Sahuarita Town Code.
6. Create a rental agreement that includes:
a. Security Deposit Refunds.
b. Total Payment Due.
c. Instructions for submitting payment.
d. Cancellation Policy.
e. Pet Policy.
f. Smoking Policy and Penalties.
g. Rental Restrictions.
h. Maximum Occupancy.
i. Minimum stays.
j.
Sample Agreements - Note these are sample agreements that must be edited
to fit the terms you have negotiated. Suggest you use the Simple Agreement and
then amend it with any additional provisions needed from the Long Agreement. By
downloading the agreements you accept responsibility for all provisions
contained in any lease you may negotiate.
i. Sample Agreement
ii. Sample Pet Addendum
Sample agreements require editing to meet individual owner needs.
7. Set your pricing structure.
8.
Set up an accounting procedure to track income and expenses.
This includes tracking mileage.
9. Develop a payment schedule.
10. Payment acceptance:
a. Do not accept, or if received, do not cash any payment without a signed agreement.
b. Make copy of checks prior to depositing.
11. Create a deposit refund letter.
12.
Sample Letters:
a.
Rental Application
b. Renter's Inspection worksheet
12. Create driving instructions to your house.
13. Build a list of instructions for using appliances and equipment.
14. Create a check-in procedure.
15. Create a checkout procedure.
a. How will you handle inspection of the house at departure.
16. Create an emergency contact list.
17. Determine how renter will obtain keys, garage door opener, and gate pass at check-in.
18.
Renters will require a Renter card for access to facilities.
Fill out the
Property Rental Form. Your Renter can pick up the Renter Card(s) at the
Madera Club House.
Renter(s) cannot use your Homeowner(s) I.D. Cards - Homeowner(s) I.D. Cards must
be turned in to the POA at the Madera Clubhouse. Renter(s) will not be issued
Renters Cards if the Homeowners(s) I.D. Cards are not on file.
19. Pets – Humane Society Guidelines
a. How a Pets-Allowed Policy Can Work for Rental Managers
20. For additional ideas/information visit http://homeawayconnect.com
21. Locations in Green Valley should review requirements for their specific Homeowner Association
22. Locations in Green Valley should review requirements for use of the Green Valley Recreation Association